Chalice Venues Hire
Church – Hall – Forecourt – Courtyard – Car Park
Here at Chalice we have event spaces which are ‘a bit different’. Our buildings are full of character and energy and provide excellent backdrops for your events. The monies raised by hiring our venues go towards maintenance of these historic spaces.
While we are not a community centre as such, Chalice is a shared community space, with many groups, individuals and other colourful characters here on a regular basis.
Every performer, creator and audience member who uses our space assists in some way to maintain and preserve what we have here at Northcote Uniting Church - Chalice.
We have several rooms we can rent out on a weekly or monthly basis, subject to availability. Our Eastment Studios provide spaces for local creatives to write, sew, craft and create on a regular basis.
Chalice supports local creativity, providing space for rehearsals, gigs, workshops and other events. Our scale of fees represents our desire to support local emerging talent in all areas of creativity.
Chalice supports local social justice works, and is available for fundraising events.
We have partnerships with a number of choirs and creative folk who use our spaces. If you are interested in developing a partnership with Chalice, please get in touch, at email@example.com
Chalice Venues for Hire
This sacred space is much loved by our community. It has a ‘special kind of energy’ and amazing acoustics. The church seats up to 200 people on wooden pews and is great for chanting, singing, and special ‘quieter’ performances. There are an extra 40 chairs which can be added to the seating, and cushions for the floor if more informal seating is needed. There is a small kitchenette with mugs, electric hotplate, sink, and urn. There is a table for front of house, and a table for the service of tea/coffee plus 4 trestle tables.
The capacity of the hall is 250–300 people. There are approximately 130 blue plastic seats, and another 45 assorted chairs in the equipment room. The hall is 19m long by 12m wide with a kitchen with mugs, refrigerator, stove available for heating food, microwave, sink, and urn. Limited rear access is available from Eastment St. There are 12 staging units (2m x 1m) in the equipment room which have a variety of legs and can be used as additional tables and/or a stage. There are 4 trestle tables in the hall, and a kitchen-type table available.
The Hall floor is scheduled for replacement once we have raised enough to cover the work needed to re-build a dance-level floor. Help us to raise these funds!
At present we are only able to accommodate movement-based floor activities which do not undertake sliding or close floor work(e.g. barefoot dance, physical theatre). If you think you would like to use the Hall floor for such an event, please speak with the office about coming in and checking out the floor before making any bookings. All bookings prior to the floor repair are taken on the understanding that the hirer will take all steps to prevent injury to their participants.
The courtyard area includes a stage (without cover), limited café-style seating and access to power. The courtyard can be booked either in conjunction with your event or for separate activities depending upon both the normal operating hours of the courtyard café, and other church or hall bookings. Prices available on application.
This is the stage area out the front of the church. It can be used for low-volume acoustic performances or presentations. Due consideration must be made for High Street traders, and no activity should restrict their regular trade. Any hirers planning events with loud instruments will need to liaise with surrounding businesses to ensure that they are aware of your event, and will not be negatively impacted. There is access to power in the forecourt.
Eastment Studios – “The Nest”
Eastment Studios are a creative hub for writers and artists who need time and space away from home to devote to their creative practices. Many of our artists work at Chalice one or two days a week. For hire costs and availability please contact the office.
This space provides much needed parking for residents and businesses near Chalice. While Chalice encourages sustainable modes of transport, we are able to provide permanent parking spaces for a few local vehicles. Funds raised from the car park hire go towards much-needed maintenance works on Chalice spaces. There is no access to power in the car park.
Chalice Hire Scale of Fees – Hall and Church
Costs to all Hirers
Booking confirmation deposit (or total hire fee if less) $50
Key Deposit (refundable on return of key) $50
Bond (refundable at end of hire) $200
Callout fee (locked out, emergency services, heaters left on) $100
Public Liability Insurance from Synod for uninsured hirers $55
- payable to Synod Office
(You must have your own public liability insurance to use our venues)
Performances/Events (1-4 hours) weekday weekend
Commercial Rate $250 $350
Community Groups $150 $200
Fundraising $120 $150
Rehearsals/Workshops (1-4 hours, up to 20 people) weekday weekend
Commercial Rate $120 $160
Community Groups $80 $100
Fundraising $60 $80
All Day Events (up to 8 hours) weekday weekend extra hrs
Commercial Rate $560 $600 $70/75/hr
Community Groups $160 $200 $20/$25/hr
Fundraising $200 $250 $25/$31/hr
Chalice Partners (hourly workshop rate) weekday weekend
Commercial Rate $25 $30
Community Groups $13 $20
Notes: The weekend starts at 5pm on Friday at Chalice
These rates are for Church and Hall hire. For other rates, please contact firstname.lastname@example.org
Some Boring but Important things for Hirers to know:
Confirmation of Booking
While every effort is made to accommodate a wide variety of events at Chalice, confirmed bookings can’t be made until all aspects of planning have been covered. Your booking is not considered firm until a non-refundable deposit of $50 has been made. Your deposit will be credited against your hire fee.
Your Bond and Hire Fee need to be paid a minimum of 48 hours before your event. The office does not have EFT facilities but cash, cheque or bank transfer are possible payment options.
To make a bank transfer to Chalice please use this account: Northcote Uniting Church BSB 033-067 Acc No 13-5410 and send an email confirming your transfer to email@example.com
Our hire fees and charges are designed to foster the creative life of High Street Northcote and surrounds. Should you feel that you are able to contribute more than the invoiced amount, we welcome any donations. All donations are put to use maintaining these historic spaces.
Cancellation of bookings for public events need a minimum of 48 hours’ notice. The $50 deposit is not refundable. Cancellations made within 48 hours will be charged 50% of the hire fee.
Staying in Touch with Chalice
Our office is not staffed all day, every day, so email is our most effective way of keeping track of a booking process. Save yourself a headache by booking in a meeting with staff for key pickup/bond payment/walk-through and signatures well in advance of your event.
Our spaces are at a premium, so please do not expect to be able to store your materials for your workshops on site between events. Please discuss this with the office if needed.
Chalice staff will most likely not be on site when you hold your event. You will need to collect (and return) a key, and manage your own set up and clean up for your event. Excess rubbish must be removed from site, the spaces swept and all furniture returned to its storage spaces Anything more than a small bag of litter should be taken away by you. If Chalice needs to clean after your event this will attract a premium of $25 per hour of cleaning from your bond.
Lockup and access times
You are asked to arrive and depart within the times agreed in the hire arrangement. It is unlikely that there will be Chalice staff on site when you use the buildings. Please ensure that all doors are locked when you leave, including the toilets. Unless the cafe is visibly open, please lock the Eastment Street and High Street gates as
well. The key MUST be returned to the office for the bond to be returned.
Care of Chalice Spaces
Every hirer must read and sign the Conditions of Hire form when collecting their key and paying their bond. If you are the key holder it is your responsibility to communicate clearly to all members of your group the conditions of hire for using the space, including noise and alcohol restrictions, cleaning, furniture placement, waste removal and reporting of damage.
There is to be no alcohol consumed in the Church space at any time
There is no smoking inside any Chalice space.
Chalice does not provide venues for parties. Wedding services and wedding receptions are only possible if the wedding is solemnised by the Chalice minister.
Legal Nitty Gritty
It is the responsibility of hirers to ensure legal requirements are met and any necessary permits are sought for the provision of food or alcohol, including RSA and compliance with APRA requirements.
You must hold public liability insurance, and provide Chalice with a copy of your Certificate of Currency (by email is fine) prior to your event.
All electrical equipment must be tested and tagged prior to use at Chalice. Chalice is not able to hire out PA or extra lighting. Hirers are liable for any damage that occurs due to faulty equipment.
Please be mindful that Chalice spaces are often open to the public and you will need to take steps to protect your valuables. Please ensure that fundraising cash and other easily portable items are taken care of at all times so you have a successful event.
Parking in the Eastment Street Car Park may not be available to hirers. Please don’t block Eastment Street when bumping in/out. Remind your patrons that the 86 tram, South Morang train and the 567 bus are all within a short walk. The closest public car park is behind the Northcote Social Club.
All musicians performing at Chalice need to register their event with APRA. If you are performing songs which are not your own work, or using music in your performance, you are required to register with www.apraamcos.com.au. APRA Live Performance Returns are due to APRA before July 31 each year.
Any breakage, damage or issue with the space and facilities must be communicated immediately to the Chalice Office. Breakages need to be paid for by the hirer. There is a current emergency contact number on the board at the front of the church.
Chalice Venues - CONDITIONS OF HIRE
When you hire Chalice spaces, you need to sign a copy of these conditions before we hand over your key (don't worry, we have them in the office)
1. All hirers must read the Hire Information document provided upon confirmation of your booking and use the Maintenance Checklist to ensure the space is cared for. All hirers must leave the space as stated on the checklist.
2. It is the responsibility of all hirers to communicate clearly to all members of their group the conditions of hire for using the space, including noise and alcohol restrictions, cleaning, furniture placement, waste removal and reporting of damages.
3. There is to be no alcohol consumed in the Church space at any time.
4. Smoking is not permitted inside any Chalice space.
5. It is the responsibility of hirers to ensure legal requirements are met and any necessary permits are sought for the provision of food or alcohol, and compliance with APRA.
6. It is a requirement that all groups have public liability insurance, and provide Chalice with a copy of their Certificate of Currency prior to their event.
7. All electrical equipment must be tested and tagged prior to use at Chalice. Hirers are liable for any damage that occurs due to faulty equipment.
8. It is a requirement that the Bond and Hire Fee are paid up-front at least 48 hours before your event.
9. Cancellation of bookings for public events must be communicated with a minimum of 48 hours’ notice to the Chalice Office. The $50 bond will be forfeited. Cancellations made within 48 hours will be charged 50% of the hire fee, unless there are extreme circumstances.
10. Any breakage, damage or issue with the space and facilities must be communicated immediately to the Chalice Office. Help us to care for these special venues.
Expression of Interest
Submit this EOI to get your booking underway. The Chalice office is staffed part-time, so sending this EOI in is the fastest way to get your booking enquiry on-track.
Remember, your booking isn't considered confirmed until a confirmation email has been sent and a deposit has been paid!
Our hire fees and charges are designed to foster there creative life of High Street Northcote and surrounds, as well as maintain our historic buildings.
When you have a successful event, should you feel that you are able to contribute more than the invoiced amount, we would welcome any donations. All donations are put to use maintaining these iconic and beloved spaces.