Chalice is home to a wide range of creative pursuits, and our venue bookings reflect the Four Pillars of Chalice: Spirituality, Justice, Sustainability and Creativity. All Expressions of Interest are considered by the planning group before a firm booking is made. Please read through the Bookings Pack (below) before filling out an Expression of Interest and sending it to admin@chalice.org.au. You can download all the Chalice Venue hire information here: New Bookings Pack July 2015 Or if you just need the Expression of Interest Form: Chalice Expression of interest Form new Aug 2015 Or if you need to arrange Public Liability Insurance: Synod Insurance application form from Bookings pack pages 11 12

 Chalice Venues for Hire

The Church

This sacred space is much loved by our community. It has a ‘special kind of energy’ and amazing acoustics. The church seats up to 200 people on wooden pews and is great for chanting, singing, and special ‘quieter’ performances. There are an extra 40 chairs which can be added to the seating, and cushions for the floor if more informal seating is needed. There is a small kitchenette with mugs, electric hotplate, sink, and urn. There is a table for front of house, and a table for the service of tea/coffee plus 4 trestle tables.

The Hall

The capacity of the hall is 250–300 people. There are approximately 130 blue plastic seats, and another 45 assorted chairs in the equipment room. The hall is 19m long by 12m wide with a kitchen with mugs, refrigerator, stove available for heating food, microwave, sink, and urn.  Limited rear access is available from Eastment St. There are 12 staging units (2m x 1m) in the equipment room which have a variety of legs and can be used as additional tables and/or a stage. There are 4 trestle tables in the hall, and a kitchen-type table available.

Please Note: Due to the extremely worn condition of the Hall floor, we are not able to accommodate movement-based floor activities for the time being (i.e. yoga, barefoot dance, physical theatre, etc). We are investigating options for repair, so we hope to be able to open it up to such groups again in 2016.

The Courtyard

The courtyard area includes a stage (without cover), limited café-style seating and access to power. The courtyard can be booked either in conjunction with your event or for separate activities depending upon both the normal operating hours of the courtyard café, and other church or hall bookings. Prices available on application.

The Forecourt

This is the stage area out the front of the church. It can be used for low-volume acoustic performances or presentations. Due consideration must be made for High Street traders, and no activity should restrict their regular trade. Any hirers planning events with loud instruments will need to liaise with surrounding businesses to ensure that they are aware of your event, and will not be negatively impacted. There is access to power in the forecourt.

Eastment Studios – “The Nest”

Eastment Studios are a creative hub for writers and artists who need time and space away from home to devote to their creative practices. Many of our artists work at Chalice one or two days a week. For hire costs and availability please contact the office.

The Carpark

This space provides much needed parking for residents and businesses near Chalice. While Chalice encourages sustainable modes of transport, we are able to provide permanent parking spaces for a few local vehicles. Funds raised from the car park hire go towards much-needed maintenance works on Chalice spaces. There is no access to power in the car park.

 

Chalice Hire Scale of Fees – Hall and Church

Costs to all Hirers

Booking confirmation deposit (or total hire fee if less)       $50

Key Deposit (refundable on return of key)                             $50

Bond (refundable at end of hire)                                               $200

Callout fee (locked out, emergency services, heaters left on)            $100

Public Liability Insurance from Synod for uninsured hirers                $55 - payable to Synod Office (You must have your own public liability insurance to use our venues)

Performances/Events (1-4 hours)                               weekday   weekend

Commercial Rate                                                                   $250            $350

Community Groups                                                               $150            $200

Fundraising                                                                              $120            $150

Rehearsals/Workshops (1-4 hours, up to 20 people)            weekday   weekend

Commercial Rate                                                                                   $120            $160

Community Groups                                                                                $80             $100

Fundraising                                                                                               $60             $80

All Day Events (up to 8 hours)                             weekday   weekend extra hrs

Commercial Rate                                                             $560           $600     $70/75/hr

Community Groups                                                         $160           $200     $20/$25/hr

Fundraising                                                                       $200           $250      $25/$31/hr

Chalice Partners (hourly workshop rate)                   weekday   weekend

Commercial Rate                                                              $25          $30

Community Groups                                                          $13          $20

Notes: The weekend starts at 5pm on Friday at Chalice

These rates are for Church and Hall hire. For other rates, please contact admin.chalice@gmail.com

 

Some Boring but Important things for Hirers to know:

 

Confirmation of Booking

While every effort is made to accommodate a wide variety of events at Chalice, confirmed bookings can’t be made until all aspects of planning have been covered. Your booking is not considered firm until a non-refundable deposit of $50 has been made. Your deposit will be credited against your hire fee.

 

Payment Options

Your Bond and Hire Fee need to be paid a minimum of 48 hours before your event.  The office does not have EFT facilities but cash, cheque or bank transfer are possible payment options.

To make a bank transfer to Chalice please use this account: Northcote Uniting Church BSB 033-067 Acc No 13-5410 and send an email confirming your transfer to admin.chalice@gmail.com

 

Donations Welcome

Our hire fees and charges are designed to foster the creative life of High Street Northcote and surrounds. Should you feel that you are able to contribute more than the invoiced amount, we welcome any donations. All donations are put to use maintaining these historic spaces.

 

Cancellations

Cancellation of bookings for public events need a minimum of 48 hours’ notice. The $50 deposit is not refundable. Cancellations made within 48 hours will be charged 50% of the hire fee.

 

Staying in Touch with Chalice

Our office is not staffed all day, every day, so email is our most effective way of keeping track of a booking process. Save yourself a headache by booking in a meeting with staff for key pickup/bond payment/walk-through and signatures well in advance of your event.

 

Storage

Our spaces are at a premium, so please do not expect to be able to store your materials for your workshops on site between events. Please discuss this with the office if needed.

 

Cleaning

Chalice staff will most likely not be on site when you hold your event. You will need to collect (and return) a key, and manage your own set up and clean up for your event. Excess rubbish must be removed from site. Anything more than a small bag of litter should be taken away by you. If Chalice needs to clean after your event this will attract a premium of $25 per hour of cleaning from your bond.

 

Care of Chalice Spaces

Every hirer must read and sign the Conditions of Hire form when collecting their key and paying their bond. If you are the key holder it is your responsibility to communicate clearly to all members of your group the conditions of hire for using the space, including noise and alcohol restrictions, cleaning, furniture placement, waste removal and reporting of damage.

 

There is to be no alcohol consumed in the Church space at any time

 

There is no smoking inside any Chalice space.

Parties

Chalice does not provide venues for parties. Wedding services and wedding receptions are only possible if the wedding is solemnised by the Chalice minister.

 

Legal Nitty Gritty It is the responsibility of hirers to ensure legal requirements are met and any necessary permits are sought for the provision of food or alcohol, including RSA and compliance with APRA requirements.

 

Insurance You must hold public liability insurance, and provide Chalice with a copy of your Certificate of Currency (by email is fine) prior to your event.

Electrical Equipment

All electrical equipment must be tested and tagged prior to use at Chalice. Chalice is not able to hire out PA or extra lighting. Hirers are liable for any damage that occurs due to faulty equipment.

 

Security

Please be mindful that Chalice spaces are often open to the public and you will need to take steps to protect your valuables. Please ensure that fundraising cash and other easily portable items are taken care of at all times so you have a successful event.

 

Parking

Parking in the Eastment Street Car Park may not be available to hirers. Please don’t block Eastment Street when bumping in/out. Remind your patrons that the 86 tram, South Morang train and the 567 bus are all within a short walk. The closest public car park is behind the Northcote Social Club.

 

Fair Music

All musicians performing at Chalice need to register their event with APRA. If you are performing songs which are not your own work, or using music in your performance, you are required to register with www.apraamcos.com.au. APRA Live Performance Returns are due to APRA before July 31 each year.

 

Maintenance

Any breakage, damage or issue with the space and facilities must be communicated immediately to the Chalice Office. Breakages need to be paid for by the hirer. There is a current emergency contact number on the board at the front of the church.

 

 

If you have further enquiries please contact our office. Chalice Office is usually staffed 9-12, Mondays to Thursdays. Email is often the best way to get in touch.

Download all of this information in one easy pack: New Bookings Pack July 2015